Alumni Association
Alumni Association By-Laws
Definition of Terms
Association hereafter refers to the Govind Ballabh Pant Engineering College Alumni Association. The Association consists of individuals committed to promoting the welfare and interests of the Govind Ballabh Pant Engineering College.
College refers to the Govind Ballabh Pant Engineering College, Pauri-Garhwal
Board refers to the Govind Ballabh Pant Engineering College Alumni Association Management Board.
Identification
Name : The name of this organization shall be the Govind Ballabh Pant Engineering College Alumni Association.
Mission :Provide comprehensive program opportunities (i.e. social, educational, professional, and service) for alumni, students, & faculty, of the Govind Ballabh Pant Engineering College, which foster a stronger relationship between these groups, College, and community.
Location: The central office of the Association is located at the following address: Alumni Association Office, Administrative Block, G. B. Pant Engineering College, Pauri-Garhwal Uttaranchal 246 001 INDIA
Fiscal Year: The fiscal year of the association shall begin April 1 and end on March 31 of the following year.
Membership
Eligibility : Four types of membership shall exist in the association: Regular, Affiliate, Honorary and Gold members.
A. Regular Life Members. Any graduate or faculty of the G. B. Pant Engineering College shall be eligible for regular Life Membership in the Association upon payment of membership dues.
B. Affiliate Members. Individuals who are not eligible for regular life membership in the Association are eligible to become affiliate members of the Association upon payment of membership dues. Affiliate members shall have every right of regular membership except that of holding offices of President, Vice President and Secretary within the Association.
C. Honorary Members. The title of honorary member may be conferred upon persons who have rendered distinguished service in the fields of Engineering and/or Technology or on behalf of the G. B. Pant Engineering College or its Alumni Association. Honorary members shall not be subject to dues, but may have every right of affiliate membership.
D. Gold Members. This level of membership is conferred to those who have served for at least two consecutive years on the Management Board as Regular, Affiliate, or Honorary Member.
Dues: Membership dues shall be established by the G. B. Pant Engineering College Alumni Association Management Board. A portion of the dues paid by Association members shall be reserved for Govind Ballabh Pant Engineering College Alumni Association programs. At present the Regular life and Affiliate Membership fee is INR 1000.00. (Indian Rupees One Thousand Only)
Voting: Each regular, affiliate, honorary member shall have the right to cast one vote on any matter submitted to a vote of members. The right to vote shall not be assignable or transferable in any manner.
Officers of the Association
Designation: The officers of the Association shall consist of
A. President
B. Vice-President
C. Secretary
D. Treasurer
Qualifications: The offices of President, Vice-President, Secretary and Treasurer shall be held by Faculty members of G. B. Pant Engineering College. A regular life membership of the association is a prerequisite. All other offices shall be held by Affiliate or Honorary members.
Terms of Office: The President, Vice-President, Secretary, and Treasurer shall be elected to serve for a period of one year or until their successors are duly elected and installed. The election to these posts will be made at the Alumni Day on the eve of every Annual Convocation of the college. The Alumni Day is scheduled to be celebrated on 30th May every year.
Nomination Procedures: The nominations committee shall be responsible for preparing a slate for voting and to present one or more names for each office to be filled. The nominations for the officers of the association will be received by the nomination committee starting from May 1 every year. The nominations can also be made on the Alumni Day prior to voting. All members of the association are entitled for filing nominations.
Election Procedure: Election of officers is determined by ballot. The officers of the Association shall be elected by a plurality of votes cast at the occasion of Alumni Day i.e. 30 May every year.
Vacancy: In the event of a vacancy, the Board may appoint a successor for the remainder of the unexpired term of the office vacated.
Duties of Officers
President: The President shall preside at all Board and Executive Committee meetings. The President shall also appoint chairpersons of standing committees with the assistance and approval of the elected officers. In addition, the President shall appoint special committees while serving as ex-officio member of all committees except for the Nominating Committee.
Vice-President: The Vice-President shall serve as the Program Committee chairperson. The Vice-President shall preside at all meetings in the absence of the President and assume other responsibilities as designated by the President.
Secretary: The Secretary shall record the proceedings of all meetings of the Association. Also, the Secretary shall perform other customary duties of the position as well as those designated by the President.
Treasurer: The Treasurer shall receive and report to the Board the remittance of funds from the Govind Ballabh Pant Engineering College Alumni Association. Also, the Treasurer shall submit financial reports to the Board at regular meetings.
Executive Committee
Designation: The Executive Committee shall consist of the elected officers and the immediate Past President.
Purpose : If necessary, the Executive Committee shall transact business meetings and report to the Board. None of its acts shall conflict with action taken by the Board.
Quorum : A majority of the Executive Committee shall constitute a quorum.
Management Board
Designation: The Management Board of the Association shall consist of:
A. Principal of the Govind Ballabh Pant Engineering College
B. Officers of the Association
C. Immediate Past President
D. One faculty member of the Govind Ballabh Pant Engineering College
E. Not more than 5 members elected at large
F. Two students of the Govind Ballabh Pant Engineering College
G. Gold Board Members
Qualifications : All Board members shall be members of the Association.
Terms of Office: All members of the Board, except the Gold members, shall be elected or appointed to one-year term and serve until their successors are installed. Approximately one-third of the Board of members shall be elected each year.
Nomination and Election Procedure: Candidates for at-large positions of the Board shall be nominated and elected in the same manner as the officers of the Association. The Principal of the G. B. Pant Engineering College shall appoint the faculty representative to the Board. The student representative shall be selected by the Student Consultative Committee and approved by the Board.
Responsibilities of the Board: A. Promote the interests of the G. B. Pant Engineering College.
B. Establish a mutually beneficial relationship between the G. B. Pant Engineering College and its alumni by creating and sponsoring alumni programs and communication that fulfill this mission.
Vacancy : The Board shall appoint successors to fill vacancies on the Board for the remainder of any unexpired terms.
Removal from the Board : Any officer or Board member may be removed from any office for just cause by ballot vote of at least two-thirds of Board members present, provided that no officer or Board member may be removed for any reason unless such person and all other Board members have been notified of the charges in writing at least 30 days before attempted removal.
Committee
Standing Committees: Standing Committees shall be Program, Awards and Scholarships, Student Affairs, Communications, Membership, Executive, and Nominations.
Committee Responsibilities:
Program: The Program Committee will assist in the development and coordination of new activities and events sponsored by the Association.
Awards and Scholarships: The Awards and Scholarships Committee will nominate students, faculty, alumni, and friends of the College for various Association sponsored awards.
Membership: To assist in the development and coordination of issues related to promoting and maintaining Alumni Association membership as it relates to graduates of the G. B. Pant Engineering College.
Student Affairs: The Student Affairs Committee will generate student interest in alumni affairs of the Association and advise the Board of current student issues.
Communications: The Communications Committee will contribute to the development and design of any alumni publication, website, or other media outlet produced by the Association.
Nominations: The Nominations Committee will prepare a slate of names for election of officers of the Association. Also, the Committee will nominate new members for election to the Board of Directors.
Executive: The Executive Committee shall transact meetings that will evaluate and develop future strategies involving programming, membership, and budget issues of the Association. This committee will not be limited to these actions, and will report back to the board upon any meetings held by, or actions determined by such committee.
Meetings of the Board and Association
Regular Meetings and Notices : The Board shall hold no less than four meetings each year. Such regular meetings shall be scheduled by the President, with at least 30 days written notice given before each meeting.
Special Meetings and Notice: Special meetings of the Board may be called at the discretion of the President, or upon written request of five members of the Board. In the event of such request, a special meeting shall be held no later than 30 days after receipt of such request. The President shall designate the place and time, and at least seven days written notice shall be given to Board members prior to such meetings. Special meetings of the Association may be called by the Board, or by the Association President upon written request of 75 members of the Association. In the event of such request, a special meeting shall be held no later then three months after receipt of such request.
Quorum and Majority Vote: All actions of the Board, unless otherwise stated in this constitution, shall be decided by majority vote of members present. A quorum will be a majority of the Board. No official action can be taken in the absence of a quorum.
Waiver of Notice: By attending any Association meeting, a member shall be deemed to have had actual notice of the meeting and may not object to the conduct of any business at the meeting based on lack of notice.
Miscellaneous
Rules of Order: All meetings of the Association and of the Board shall be governed by the By-laws of the College where such rules are applicable and not inconsistent with this constitution.
Amendments: This constitution may be amended by the Management Board of the Association, provided that each Board member shall be notified in writing thirty (30) days prior to the vote on said amendment (s).
New Membership: The Life Membership/ Affiliate Membership of the Association can be applied for by submitting single copy of the completed New Membership form along with the membership fee of INR 1000.00 (Indian Rupees One Thousand Only) by crossed Demand Draft drawn in favour of President, Alumni Association, G. B. Pant Engg. College, Pauri Payable at Pauri. The New Membership form can be obtained from the central Alumni Association office at G. B. Pant Engg. College Pauri or downloaded from the College Website on http://www.gbpec-alumni.net The fee can also be deposited in Cash at the cash-deposit counters in the college. The completed form along with demand draft should be sent by registered post to:
President,
Alumni Association,
G. B. Pant Engineering College,
Pauri-Garhwal, Uttaranchal
246 001 INDIA